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15
JUNE 22–25
TH
2016, HARROGATE, UK
Guidelines on How to Prepare Powerpoint Slides
• PowerPoint versions accepted are from 2000 to 2016.
• Hand in your PowerPoint presentation on CD-ROM or preferably USB-Drive (USB-Stick) at
least 2 hours prior to the start of the session at the Speakers‘ Service Centre.
• A technician will incorporate your presentation on the computer network that is used for the
PowerPoint presentations in the different meeting rooms. A technician in the lecture room
will start your presentation.
• Your presentation can be loaded on to the network without problems when it does not
exceed 15 MB: larger files can cause problems!
• Accepted Fonts are the standard Windows fonts. If you use a non-standard (e.g. scientific
symbols) font with your presentation, you should supply this non-standard font separately
with your presentation. For a normal projection, the font size 24 is sufficient.
• Use computer resolution of 1920 × 1080 pixels (HD 1080i) if possible.
• Format your presentation in 16:9 ratio – adjust the ‘Page Setup’ menu – in PowerPoint
2007/2016, select the 16:9 slide preset, or in PowerPoint 2003 or earlier, enter a custom
size of 27.9 cm by 15.7 cm (11 inches by 6.1875 inches). Please see more information here.
• Use embedded pictures, DO NOT use files linked to other files. Linked files will not show up
in your presentation!
Accepted Picture File Formats
• JPG
• GIF
• TIFF
• BMP
• PNG
How to Determine the Legibility of the Text
For a 17-inch screen, stand 2 meters away. If you can see your presentation (slide + test) clearly
(presentation 100% image) there shouldn't be problems seeing this presentation in a lecture
room.
If you use a font size of 24, your test is readable at the back of the room.
Example: On a screen of 3.00 × 2.00 m, you can read the 24-font size at a distance of 20 m. If
you use a bolder text, the legibility will improve.
Don’t forget!
Always make sure you bring a back up of your presentation!
All presenters must register to the meeting.